CONSTITUTION OF THE CHESHIRE CLUBS’ CRICKET COMMITTEE
The Cheshire Clubs’ Cricket Committee (“CCCC”).
The overseeing of adult recreational cricket, Senior County Cup Competitions and Club grants.
Any Club (‘a Member’) playing cricket which is situate within the cricketing boundaries of Cheshire (as defined by the National Governing Board for Cricket) which pays a subscription to the CCCC or to the Cheshire Cricket Board (“CCB”).
4. THE EXECUTIVE
4.1 The affairs of the CCCC shall be managed and all rights and responsibilities of the CCCC shall be exercised and performed by the Executive.
4.2 The composition of the Executive shall be:-
(a) A Chairman
(b) An Honorary Secretary
(c) An Honorary Treasurer
(d) An Honorary Competitions Secretary
(e) The Executive may appoint such other Officer or Officers as the Executive shall deem appropriate for the proper management of the affairs of the Executive and the CCCC.
The Officers, referred to in (a) to (e) aforesaid, shall be elected by the Representatives (not the Members) at the Annual General Meeting (‘AGM’). Any vacancies for Officers shall be filled and any other appointments under paragraph (e) shall be made by the Executive at any time during the course of the year.
(a) Each League that contains a minimum of 5 Members shall be entitled each year to appoint one Representative to the Executive (and shall in addition appoint an alternative Representative for the year to attend any meeting the appointed Representative is unable to attend).
(b) All Member clubs who play in a league that does not qualify to appoint a Representative, shall be split into two geographical groups, to be determined from time to time by the Executive. Each group shall be entitled each year to appoint by vote, on the basis of one vote per club, at the CCCC AGM, a Representative to represent the clubs in the group on the Executive. An alternative Representative should also be appointed as in (a).
4.3 Each Representative on the Executive shall have one vote. The Chairman shall have a casting vote but otherwise the Officers shall not have a vote.
4.4 The Executive may invite ex-officio non-voting persons to serve on the Executive.
4.5 An appointment of a Representative to the Executive shall be effective when received in writing by the Honorary Secretary.
4.6 The Executive may establish such sub-Committees as it shall from time to time think fit and may delegate to them such functions, powers and duties as it shall from time to time determine. Each sub-Committee shall appoint its own Chairman and each sub-Committee shall have the power to co-opt.
4.7 All recommendations and decisions of sub-Committees shall be subject to ratification by the Executive.
Minutes of all meetings shall be produced and made available to all appropriate bodies.
6.1 The Executive shall procure the proper accounting records be kept of all transactions, assets and liabilities which shall give a clear and accurate view of the affairs of the CCCC.
6.2 The financial year shall end on the 30th November of each year.
6.3 The accounts for each year, together with the Auditors report thereon, shall be available for the scrutiny of the Executive and of the Members no later than the 31st May in each year.
6.4 The CCCC shall submit its audited accounts to the CCB no later than 31st May in each year.
6.5 The Auditors shall be appointed by the Executive on the recommendation of the CCB.
7. MEETINGS OF THE EXECUTIVE
7.1 The Executive shall meet at least four times a year.
7.2 A Quorum shall be not less than one half of the current Representatives on the Executive.
7.3 At least 14 days notice of meetings of the Executive shall be given to each Officer and Representative on the Executive.
8. ANNUAL REPORT
The Executive shall furnish an Annual report to the CCB, in such form as the CCB may from time to time reasonably require.
9. ANNUAL GENERAL MEETING
9.1 The AGM shall be held, on a date to be fixed by the Executive, being not later than the 31st May in each year and the Honorary Secretary shall give Members at least 14 days notice.
9.2 Each Member shall be entitled to one vote. Proxy votes will not be allowed.
9.3 The ordinary business of the AGM shall consist of the presentation of the Annual Reports, the adoption of the Annual Accounts, the election of the Officers and the election of the Representatives under Rule 4.2.2 (b), with such elections in each group being by way of a secret ballot, if requested by two or more Members entitled to vote.
9.4 Nominations for the Officers shall be proposed and seconded by Representatives and submitted to the Honorary Secretary not later than 31st January prior to the AGM. If no nomination for any office is received by such date then a nomination duly proposed and seconded by Representatives may be made at the meeting.
If only one person is duly nominated for an office such person shall be deemed to be elected.
If more than one person is nominated for an office the Representatives shall hold an election by secret ballot for such office. In the event of a tie the Chairman shall have a casting vote.
9.5 The Chairman of the Executive shall act as Chairman of the AGM and shall have a casting vote.
9.6 All business to be transacted at the AGM must be specified in the Notice of the meeting. Members wishing to raise matters for discussion must give notice in writing not later than 31st January prior to the AGM.
9.7 A Quorum shall be not less than one half of the current Representatives on the Executive.
10. SPECIAL GENERAL MEETINGS
10.1 Special General Meetings (“SGM”) can be called at the request of :-
(a) The Executive or
(b) At least 2 Representatives or
(c) At least 10 Members.
10.2 At least 14 days notice of an SGM shall be given by the Honorary Secretary to the Members and the Notice shall state the purpose of the meeting.
10.3 A Quorum shall be not less than one half of the current Representatives on the Executive.
10.4 The Chairman of the Executive shall preside at the SGM.
11. CONSTITUTIONAL CHANGE
11.1 The Constitution of the CCCC may only be changed at a General Meeting.
11.2 A proposal for constitutional change or dissolution may only be voted on if the proposal is supported by at least two Leagues who are entitled to appoint Representatives to the Executive and such Leagues notify their approval in writing to the Honorary Secretary, or in the case of Members playing in a League which does not qualify to appoint Representatives, then such proposal must be supported by not less than 10 such Members.
11.3 Proposals for constitutional change or dissolution must be notified to the Honorary Secretary not less than 60 days before the General Meeting at which they are to be on the Agenda. When sending out the Notice of the Meeting, the Honorary Secretary shall send a postal ballot paper to each Member together with a summary of views provided by the proposers and the Executive. Any postal vote must be lodged with the Honorary Secretary not less than 24 hours before the date of the Meeting.
The postal votes will be counted at the General Meeting and any constitutional change or dissolution shall require a two thirds majority of Members voting. The Representatives shall appoint Scrutineers.
Constitutional changes and dissolution can only be decided by a postal vote of Members.
12.1 Members shall pay an annual subscription, either directly to the CCCC or to the CCB as the Executive shall direct, of such amount and by such date as the Executive shall decide from year to year, either by itself or in conjunction with other member organisations of the CCB.
12.2 The Executive shall have the power to agree with other member organisations of the CCB as to the amount of any subscription to be collected from Members and as to the apportionment of any sum collected by the CCB from Members as between the CCCC and any other member organisations of the CCB.
13.1 The Executive shall have the power to make such Bye-Laws and Rules of Procedure as are necessary for the proper administration of the affairs of the CCCC and the working of the Executive and each sub-Committee shall have like powers in relation to its affairs.
13.2 The decision of the Executive and of each sub-Committee on matters of procedure shall be final.